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Your 101 Guide On Planning A Successful Corporate Meeting

It’s that time of the year again where companies are busy making arrangements for a corporate meeting to discuss goals for the upcoming year ahead.

Corporate meetings are critically important in forging relationships, sharing important information, educating team members, and pumping up key stakeholders. While it may be a mundane affair, follow this Venuescaper’s Guide for a more effective corporate meeting! 

1. Venue

This factor is often overlooked when one is planning their corporate meeting. Venue is top priority and let’s face it, without a proper venue at a strategic and easily accessible location, the meeting you’re planning is not going to be well received. While traditionally hotels are the top pick for meetings, this is no longer a necessary default choice as there are increasingly more venue choices with creative and inspiring event spaces opening up at every nook and cranny of Klang Valley. For those of you reading this guide, consider yourself lucky as we’ve got you covered with a list of alternate corporate meeting spaces here!

2. Lighting 

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This is an important element when it comes to a meeting and unfortunately, it does not get as much attention as it deserves. Effective lighting not only improves the mood and energy levels of attendees, but it also sets the tone of the space. Consider changing the look and feel of the space accordingly to create a more comfortable atmosphere. Alternatively, look out for spaces which have ample of natural lighting such as pictured above, Cornerstone located in Wisma Selangor Dredging is a good fit. If you are planning a board meeting, rest assured, Cornerstone’s boardroom is equipped with all the necessary facilities. Cornerstone located in Wisma Selangor Dredging is a good fit. If you are planning a board meeting, rest assured, Cornerstone’s boardroom is equipped with all the necessary facilities.

3. WiFi 

It is no secret that WiFi is a crucial aspect in today’s digital world. The need for speed and bandwidth has never been more important as there is an increasing number of attendees and presenters who heavily rely on their wireless devices during corporate meetings. One tip is to check beforehand with the venues regarding their wifi capabilities. An important question to ask is regarding the bandwidth and speed. Emphasize and make clear the amount of people who would be present at this meeting.

4. Sound System 

Depending on the number of attendees and venue, this might be a factor that you’ll need to take into consideration. With a larger crowd of people, it is advisable that sound system is used to ensure the message is delivered across effectively. Depending on the space, some venues might have acoustic wall panels which would absorb sound and reduce echo.

5. Food and beverage choices

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Depending on the length of the meeting, you might need to provide the attendees with some food and beverages. This is essential for meetings which have a scheduled refreshment break as the whole idea of this break is to take a breather in between. Another important factor to take into consideration is the type of food and beverages served. It is important that there is a variety of selection to fit the different dietary requirements.

6. Miscellaneous 

Other miscellaneous checklists that one might have, may include the the stationary needed for the meeting, and types of equipment (flipcharts, whiteboards, markers etc) available at the location. Some venues may provide equipment such as basic sound and lighting system at no extra cost and this may reduce the expenditure incurred. Another factor that may or may not be important includes the flexibility of the space itself. Depending on how you want the meeting to unfold, you might want a flexible space that can be partitioned up for brainstorming sessions within a smaller group.

We hope this guide will allow you to conduct your corporate meeting effectively. If you need a helping hand in choosing the right venue, fear not we are here to advise you on which venue would be best for your event. Take advantage of our free consultation, trust us, we love it! Head over to Venuescape for more venue choices or contact us at +6 012 727 3984.

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A little birdy informed us that it is that time of the year again wh

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